Privacy Policy

Who we are

ITI Scottish Network is a regional group of the Institute of Translation & Interpreting.

Our website address is:

What personal data we collect and why we collect it

Translator/interpreter profiles

When you apply to become a member we collect your name, address, telephone number(s), email address, website address, qualifications, ITI membership status, translation and interpreting languages, profile text and information on your hardware/software. This information is collected for the purpose of providing a public directory of translators and interpreters, which is one of the principal functions of the network.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

If you contact us through the website contact form, your name, email address, IP address, browser string and message will be sent to us via email and stored securely on this website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


Who we share your data with

We do not routinely share the data of visitors to this website. If you write to us looking for a translator or interpreter we may share your contact details with suitable professionals, but only if you ask us to.

If you join the network as a member of ITI we will place your information in our public directory of translators and interpreters unless you ask us not to. You can change this setting at any time by editing your profile. We will also add you to our closed email discussion group on Yahoo! Groups.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

If you write to us we will retain your information for as long as is necessary to handle your inquiry.

If you provide us with your information in relation to an event we will retain it for as long as is necessary to run the event and provide you with additional resources after the event as appropriate.

If you become a member we will retain your information for as long as you are a member.

Any messages that you send to the Yahoo! discussion group will be retained for as long as that group remains active.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Additional information

How we protect your data

What data breach procedures we have in place

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Industry regulatory disclosure requirements

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